FAQ's for shareholders
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» Share Certificates
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a) I lost my share certificates/ they got stolen – What should I do?
| Procedure for issue of Duplicate Share Certificate? |
| i) Please lodge an F.I.R for loss of share certificates with the local police station of your area at the earliest giving details of folio number, certificate numbers and distinctive numbers, to the extent possible. |
| ii) Intimate the Registrar & Transfer Agent (RTA) of the Company immediately regarding loss of share certificates, giving details of folio number, certificate numbers and distinctive numbers, to the extent possible. Please note that an acknowledged copy of the Complaint / FIR should accompany the intimation to the RTA. |
| iii) The RTA will, thereafter, advise you on the documents to be executed for issue of duplicate certificates. |
Address of RTA
Link Intime India (P) Ltd.
C-13, Pannalal Silk Mills Compound
LBS Road, Bhandup (W)
Mumbai – 400 078
Phone: +91–22–25963838
Fax: +91–22–25942969
E-mail: isrl@intimespectrum.com
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b) My share certificate(s) are in defaced/mutilated condition – What should I do to get a new certificate?
| Procedure for issue of new share certificate |
| i) An application for issue of a new share certificate should be made to the RTA of the company quoting the Folio no. certificate numbers and distinctive numbers, to the extent possible. |
| ii) The defaced/mutilated share certificate must be attached (in original) to the application for the purpose of issue of new share certificate(s) thereagainst. |
Address of RTA
Link Intime India (P) Ltd.
C-13, Pannalal Silk Mills Compound
LBS Road, Bhandup (W)
Mumbai – 400 078
Phone: +91–22–25963838
Fax: +91–22–25942969
E-mail: isrl@intimespectrum.com
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c) I have Rs. 10/- shares of Ferro Alloys Corporation Ltd. What is the status of these shares?
| i) Post restructuring of the Company in the year 2004 Rs. 10/- shares were rendered invalid and the same were replaced by Re.1/- shares. The said Re.1/- shares had been mailed to all the shareholders of the Company. |
| ii) Members having possession of Rs.10/- shares are, therefore, requested to either destroy the shares or surrender them to the Registrar & Transfer Agent (RTA) for cancellation. However, in case you do not seem to have received the share certificates for the said Re.1/- shares, please write to the RTA of the Company. |
Address of RTA
Link Intime India (P) Ltd.
C-13, Pannalal Silk Mills Compound
LBS Road, Bhandup (W)
Mumbai – 400 078
Phone: +91–22–25963838
Fax: +91–22–25942969
E-mail: isrl@intimespectrum.com
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» Holding of Shares
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a) Joint holding of shares - Is it beneficial?
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i) It is always advised to hold shares in joint names to facilitate registration of shares in the name(s) of the surviving jointholder(s) without much documentation in the event of demise of any of the jointholder(s).
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b) How do I add the name any other person as joint-holder to my holding- what is the procedure?
| i) Effecting an addition of name as a joint holder to an existing share holding is considered as 'Transfer' and attracts stamp duty. |
| ii) A Transfer Deed needs to be duly executed and stamped with an appropriate amount of stamp duty (currently 0.25% of the market value of shares). |
| iii) The completed transfer deed, thereafter, has to be sent to the Registrar & Transfer Agent (RTA). If the executed documents are found in order, duly transferred shares shall be returned to the transferee within 30 days of lodgment |
Address of RTA
Link Intime India (P) Ltd.
C-13, Pannalal Silk Mills Compound
LBS Road, Bhandup (W)
Mumbai – 400 078
Phone: +91–22–25963838
Fax: +91–22–25942969
E-mail: isrl@intimespectrum.com
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c) What is 'deletion of names'? How is it done?
| i) Deletion of name is the process of registration of shares in the name of surviving joint-holder(s) after deleting the name of deceased shareholder from the records of the Company. |
ii) While shareholder holding shares in physical form are requested to approach the Registrar & Transfer Agent (RTA) of the Company for deletion of name(s) with the following documents, shareholders holding shares in electronic form are advised to approach their Depository Participant with whom they are having their demat account for deletion of name(s).
Documents required for deletion of name(s)
») Certified true copy of Death certificate(s) of the deceased shareholder(s)
») Original Re. 1/- share certificate(s) of Ferro Alloys Corporation Limited.
») A letter for deletion of name duly signed by all the surviving joint holders
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| The RTA will, thereafter, advise you on the documents to be executed for issue of duplicate certificates. |
Address of RTA
Link Intime India (P) Ltd.
C-13, Pannalal Silk Mills Compound
LBS Road, Bhandup (W)
Mumbai – 400 078
Phone: +91–22–25963838
Fax: +91–22–25942969
E-mail: isrl@intimespectrum.com
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d) Nomination Facility - Is it available? How can I avail this facility?
Yes, you can nominate a person as per your desire by furnishing details of nominee in form 2B. |
a.) For shares held in physical form
Completed Nomination Form (Form 2B) (click here for Nomination Form) has to be registered with the RTA of the Company
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b.) For shares held in electronic form
Please contact the Depository Participant with whom you maintain a Demat Account.
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NOTE:
1. Only one nominee can be registered under a folio. Further, any subsequent nomination revokes previous nomination.
2. A request for nomination/ effecting any change has to be made to the company in writing, duly signed by the holder and the same cannot be made by means of either fax or e-mail.
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| The RTA will, thereafter, advise you on the documents to be executed for issue of duplicate certificates. |
Address of RTA
Link Intime India (P) Ltd.
C-13, Pannalal Silk Mills Compound
LBS Road, Bhandup (W)
Mumbai – 400 078
Phone: +91–22–25963838
Fax: +91–22–25942969
E-mail: isrl@intimespectrum.com
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» Transfer of Shares
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a) Who is the Registrar and Transfer agent of the Company?
i) The company has appointed M/s Intime Spetrum Registry Limited, Mumbai as its Registrar and Transfer Agent for shares held in both physical and electronic form.
Given below is the address of the RTA where communication may be made. |
Link Intime India (P) Ltd.
C- 13 Pannalal Silk Mills Compound
LBS Road, Bhandup (W)
Mumbai- 400078
Phone No. 022-25963838
Fax No. 022-25942969
E-mail: isrl@intimespectrum.com
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b) How can I transfer my shares?
i) While shareholders holding shares in physical form have to execute a Transfer Deed for transfer of shares, shareholders holding shares in electronic form are advised to approach their Depository Participant who shall advise them on the matter. |
| For Procedure for Transfer of shares, please refer to the next question |
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c) I have share certificates of Re. 1/- each of Ferro Alloys Corporation Ltd.
| Members holding Re.1/ shares may transfer their shares by executing a duly stamped Transfer Deed. Following is the procedure for transfer of shares. |
| Procedure for transfer of shares |
a) The share certificate(s), in original, along with a duly executed and stamped transfer form must be sent to the RTA of the company.
The share transfer form has to be duly stamped at the rate of 0.25% of the Market value of shares sought to be transferred. For the purpose of ascertaining the value of stamp duty to be affixed on the transfer deed, the maket price of shares prevalent on the date of execution of Transfer Deed has to be considered.
b) In the case where a Power of Attorney(POA) holder executes the transfer deed on behalf of the transferor he must also provide the POA registration number as registered with the RTA, therein else the transferee must request the transferor to register the POA before executing the transfer deed.
c) Where the transferee already has an existing folio number to his name in the Company, it is advisable to quote it in the transfer deed so as to enable registration of the new shares in the same folio. It makes the registration process smooth, facilitates easy tracking of shares besides weeding out difficulties otherwise associated with holding shares under multiple folios.
d) Where all the documents are found to be in order the shares shall be transferred and the share certificates duly endorsed will be sent to you within a period of a fortnight.
e) Where you do not receive the share certificate within 30 days from the date of lodging the same, it is advisable to contact the RTA for information. |
NOTE:
a. It is advisable that the photocopies of the documents send and correspondence made with the RTA/ Company should be retained by the transferee.
b. No transfer is effected during the book closure period of the Company.
c. Transfer of shares held in electronic form may be done through the NSDL/ CDSL system. |
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» Transmission of Shares
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a) What is transmission of shares?
Meaning - Transmission :
It is a process whereby the share(s) of the deceased holder is/are registered in the name of his surviving heirs/nominee without following the procedure of transfer of shares. |
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b) What is the procedure for transmission of shares?
a) I am a registered nominee of the deceased shareholder.
Following documents/information have to be submitted
i.) Copy of death certificate(s) of deceased shareholder(s) duly certified by an Executive Magistrate/ Notary public.
ii.) Copy of the Nomination Form registered with the company/Reference of Nomination Registration number.
iii.) Share certificate of Re. 1/- face value, in original.
iv.) A request letter for transmission of shares.
b) I have a Succession Certificate / Letter of Administration / Probate of Will:
Following documents have to be submitted:
i.) Copy of the Death Certificate(s) of deceased shareholder(s) duly certified by an Executive Magistrate / Notary Public.
ii.) Copy of Succession Certificate / Letter of Administration / Probate of Will duly certified by an Executive Magistrate / Notary Public.
iii.)Original Re.1/- Share Certificate(s).
iv.)Request letter for transmission of shares
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» Dividend
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a) How do I receive dividends?
Shareholders may receive dividends, as and when declared by providing the following details to the Registrar & Transfer Agent of the Company.
Shareholders holding shares in physical form should provide either of the following information:
i) Bank details (click here for form).
ii) Bank mandate (click here for form).
iii) Electronic Clearance System (ECS) Mandate (click here for form).
Shareholders holding shares in electronic form should provide either of the following information :
i) Bank details (click here for form)
ii) Bank mandate (click here for form).
iii) Electronic Clearance System (ECS) Mandate (click here for form) to their Depository Participants.
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Note:
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1.) Services of credit of dividend amount through ECS is currently extended by the Company in select cities viz. Ahmedabad, Bangalore, Bhubaneshwar, Chandigarh , Chennai, Delhi, Guwahati, Hyderabad, Jaipur, Kanpur, Kolkata, Mumbai, Nagpur, Patna and Thiruvananthapuram.
2.) Shareholders residing in other than ECS locations are thus, requested to provide Bank details/Bank Mandate to the RTA.
3.) In case of demat of physical shares, for which ECS facility has been availed earlier, the ECS form needs to be resubmitted to the Depository Participant. |
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b) What is the benefit of furnishing Bank Details
| In case shareholders provide Bank details, the same are printed on the dividend warrant and the warrant is sent to the address of the first named shareholder/sole shareholder. (Click here for form). This considerably reduces out the chances of fraudulent encashment of dividend warrants as account particulars are mentioned on the face of the dividend cheque. |
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c) Can I receive dividends electronically?
Yes, the company provides for payment of dividends electronically to the shareholders residing in one of the ECS location and have provided the necessary details. Currently, the ECS is available to investors in Ahmedabad, Bangalore, Bhubaneshwar, Chandigarh , Chennai, Delhi, Guwahati, Hyderabad, Jaipur, Kanpur, Kolkata, Mumbai, Nagpur, Patna and Thiruvananthapuram. (Click here for ECS mandate form)
Link Intime India (P) Ltd.
C- 13 Pannalal Silk Mills Compound
LBS Road, Bhandup (W)
Mumbai- 400078
Phone No. 022-25963838
Fax No. 022-25942969
E-mail: isrl@intimespectrum.com
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d) Can the company send the dividend warrant directly to my bank?
Dividend warrant can be sent directly to the shareholder's bank provided Bank mandate (click here for form) is provided by the shareholder. This facility is only available for shareholders holding shares in physical form.
Shareholders desirous of availing this facility should furnish their bank particulars to:
- The RTA of the Company in case of shares held in physical form; and
The Depository Participant in case of shares held in electronic form
Note: a request for availing ECS facility/ Bank mandate/making amendment therein cannot be made through either fax or E-mail. It has to be in writing and duly signed by the shareholder.
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e) What should I do when the dividend warrant I received got stolen / misplaced /
lost / defaced? Can I be issued a duplicate warrant ?
a)
In case of loss/misplacement of divided warrant, you shall be issued a Cheque/ Demand Draft of the same amount after the expiry of initial validity period and/ or such extended period of the dividend warrant where the original dividend warrant is found unpaid as per the records of the Company.
An application in writing along with either of the following should forwarded to the RTA of the Company
b) Where the warrants are defaced/ mutilated, shareholders are requested to surrender the same, in original, to the Company for issuance of a dividend warrant / cheque / demand draft there aainst.
Link Intime India (P) Ltd.
C- 13 Pannalal Silk Mills Compound
LBS Road, Bhandup (W)
Mumbai- 400078
Phone No. 022-25963838
Fax No. 022-25942969
E-mail: isrl@intimespectrum.com
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f) What should I do when the dividend warrant I received got stolen / misplaced/
lost / defaced? Can I be issued a duplicate warrant?
If you have an unpaid Dividend Warrant pertaining to a period within 7 years from the date of its issuance, a cheque / demand draft shall be issued if the dividend amount claimed is found to be unpaid as per the records of the Company. The following document is required to be executed and forwarded to the RTA of the Company.
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g) When is the unclaimed dividend amount transferred to Investors Education and Protection Fund (IEPF)? Can I claim the amount after the amount has been transferred to IEPF?
Unclaimed dividend is kept in the Unpaid Dividend Account of the Company for a period of 7 years before transferring the same to Investor's Education and Protection Fund Account.
The tentative schedule for transfer of unpaid/unclaimed dividends to IEPF is as under:
Year |
Nature of Dividend |
Tentative date for transfer to IEPF |
2006-07 |
Final |
16.09.14 |
2007-08 |
Interim |
28.02.15 |
Final |
12.10.15 |
2008-09 |
Interim |
30.08.15 |
While Unpaid/ Unclaimed Dividend may be claimed by the shareholder when the same lies in the Unpaid Dividend Account with the Company, the unpaid/unclaimed dividend amount, once transferred to the Investors Education and Protection Fund can be claimed only by applying to the Central Government.
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